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Business Memory guide

Business Memory stores durable facts, preferences, style notes, and source-backed context so Maximo can reason with company knowledge instead of starting from zero each time.

Fast path

Open the dashboardStart from the live business overview, then use search or the sidebar to jump.Finish company setupLogo, currency, contact details, social links, billing, payout, and deletion safety live in settings.Check plan limitsFree, Plus, Pro, and Max control capacity, AI, storage, recurring rules, approvals, payroll fees, and payouts.Use global searchFind features and records across clients, leads, invoices, deals, tasks, files, expenses, team, and AI chats.Ask Maximo AIUse chat, voice, files, tools, memory, sources, and session organization when the work needs help.

Company context

Business Memory

Business Memory stores durable facts, preferences, style notes, and source-backed context so Maximo can reason with company knowledge instead of starting from zero each time.

  • Create manual memory with title, content, type, visibility, review status, tags, importance, retention, and expiry.
  • Memory can be company-visible or private, approved or pending review, pinned or normal, active or forgotten.
  • Auto-captured and source memories can come from chats, clients, invoices, files, operations, and customer activity.
  • Review pending memories before they become trusted context.
  • Conflict detection highlights contradictory memory so the business can resolve what Maximo should trust.
  • Retention tools can forget expired memories and reindex stored memory chunks.
  • Plan caps limit how many memory items the business can keep.
Business MemoryMaximo AIMemory safety

Fast answers

Easy FAQs

What should I do first after creating a business?

Open Business Settings, complete the company profile, set the currency, upload the logo, confirm billing, then add clients, inventory, or leads depending on what the business sells.

Business settingsPlan & Billing
Why do I see a plan or upgrade message?

The app checks plan tier, subscription state, and usage caps before opening or changing protected records. A 402 response usually means the plan is free, inactive, or has reached a limit for that feature.

Plan & BillingCompare plans
Which records can global search find?

Global search can find feature pages plus clients, leads, inventory, invoices, quotes, deals, projects, tasks, files, expenses, team members, and AI chats within the active company.

Search guide
How do payment links stay safe?

Payment links use long random tokens. Share the generated link, receipt, PDF, or email with customers, not a dashboard URL. The invoice number helps the business identify a document but is not the secret.

InvoicesSecurity guide
What is Business Memory used for?

Business Memory stores durable company knowledge for Maximo AI: facts, preferences, style, source records, private notes, approved memories, retention rules, and conflict checks.

Business MemoryMaximo AI

Keep moving

Go back to the workspace with context.

Use the dashboard for the work itself, and return here when a user needs a fast explanation, a workflow map, or the right page link.

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